Your team, their hours, every shift accounted for.
Add your team, give each person the right role, and let the hours they work — clocked in, corrected if needed, reported at close — flow straight into Payroll.
The week planned in Admin, published to the team.
The people are the part of a café no software can replace. The paperwork around them is another matter.
Who's working, who clocked in late, who closed last night and what they said about it. Most shops keep that in a group chat, a paper rota and a manager's memory. Here it lives in one place, next to the orders the team actually served.
One roster, one clock, one record of every shift.
01 / Roster
A roster, not a spreadsheet.
Add each person once, as a manager or an employee. They get their own Employee ID and a 6-digit password for the staff portal — no personal email or app needed.
Set an hourly rate and whether they're paid through Payroll. Switch someone's access off the day they leave, without deleting the hours they worked.
02 / Roles
Roles that mean something.
Owners can do everything. Managers and employees see only the Service Dashboard pages you've chosen for their role, and sensitive pages can ask them to confirm who they are before opening.
Ownership itself never changes hands by accident: it moves only through a deliberate transfer.
03 / Timecards
Clocked in, clocked out.
The team clocks in and out on the Service Dashboard, and Timecards shows who's on the clock right now and every shift before.
Someone forgot to clock out? An owner corrects the shift and gives a reason, and the correction is kept with it.
04 / The shift
The shift, written down as it happens.
A manager opens the shift and keeps its notes as they come up: stock running low, a machine playing up, a payroll question — each one marked open, watch, important or done.
General and field notes are kept exactly as they were written.
05 / Shift reports
Shift reports for the owner who wasn't there.
When a shift closes, it's kept as a report: who was on, for how long, and what the manager logged. Shifts with something important or worth watching stand out at a glance.
Read last night's close over your first coffee instead of piecing it together from messages.
06 / Payroll
Hours that become pay.
Every clocked hour is already in Timecards, so a pay run starts from the hours that actually happened — with your pay period and overtime rules applied.
Payroll calculates and archives each run. Paying people is still done through your bank or payroll provider.
07 / Schedule
Plan the week. Publish the rota.
Build the week's schedule from the same roster: a shift per person per day, with a position and a note if you want one. Copy last week in one tap, then adjust.
Drafts stay with owners and managers until you publish; then the team sees the rota on the Service Dashboard, their own shifts first. Planned hours sit beside the hours actually worked — and pay is still built only from the clock.
Thought through, underneath
Locked out
is a real morning.
What happens when someone can't sign in before open.
Locked out, sorted out.
An employee who can't sign in asks for a new password from the portal. The request appears on Team with the time it was made; a manager can acknowledge it, and an owner resets the password.
Look after the people
The hours, kept.
The team, looked after.
Let the software keep track of the hours, so you can keep track of the team.
Start free — no card needed. Print your counter sign, put it beside the till, and see what happens.